Reporting to the Union CEO, the Human Resource and Administration Manager will be responsible for developing and implementing human resource strategies, policies, and administrative systems that support the Cooperative Union’s strategic objectives. The position provides leadership in human capital management, staff development, performance management, and administrative services while ensuring compliance with applicable labour laws, cooperative regulations, and internal policies.

Key Duties and Responsibilities

1. Human Resource Management

• Develop, implement, and periodically review human resource policies, procedures, and systems in line with applicable labour laws and best practices.
• Coordinate recruitment, selection, placement, and induction of staff to ensure the Union attracts and retains competent personnel.
• Oversee performance management systems including staff appraisal, target setting, and performance improvement initiatives.
• Coordinate staff training and development programs to enhance employee skills and organizational productivity.
• Manage employee relations, including handling disciplinary matters, grievances, and dispute resolution in accordance with labour laws and HR policies.
• Provide guidance to management and staff on human resource matters and labour relations.
• Maintain accurate and confidential personnel records and HR information systems.

2. Compensation and Benefits Administration

• Develop and administer competitive compensation and benefits structures aligned with the Union’s policies and financial sustainability.
• Oversee payroll administration and statutory deductions in compliance with government regulations.
• Advise management on staff remuneration, benefits, and welfare programs.

3. Administration and Office Management

• Oversee general administrative services including office operations, asset management, logistics, and procurement coordination.
• Ensure effective management of office facilities, equipment, and utilities.
• Coordinate transport, security, and maintenance services to ensure smooth operations of the Union.
• Ensure proper custody and maintenance of official records and documentation.

4. Policy Compliance and Governance

• Ensure compliance with labour laws, occupational health and safety standards, and other relevant statutory requirements.
• Support management in implementing good corporate governance practices within the Union.
• Provide administrative support to the Chief Executive Officer and senior management on HR and administrative matters.

5. Strategic and Institutional Support

• Participate in the development and implementation of the Union’s strategic plans and organizational development initiatives.
• Prepare periodic reports on human resource and administrative matters for management and the Board.
• Promote a positive organizational culture aligned with cooperative values and principles.

Minimum Qualifications and Experience

• Bachelor’s degree in human resource management, Business Administration, Public Administration, or a related field from a recognized university.
• Master’s degree in human resource management, Business Administration, or a related field will be an added advantage.
• Professional qualification in Human Resource Management such as Certified Human Resource Professional (CHRP-K) or equivalent.
• Must be a member in good standing of the Institute of Human Resource Management (IHRM).
• Minimum of 5-10years relevant work experience in human resource and administration, at least three (3) years in a senior management position.
• Experience working in the cooperative sector, financial institutions, or large membership organizations will be an added advantage.

Key Competencies and Skills

• Strong knowledge of Kenyan labour laws and HR best practices.
• Demonstrated leadership, managerial, and supervisory skills.
• Excellent communication, interpersonal, and negotiation skills.
• High level of integrity, professionalism, and confidentiality.
• Strong organizational and administrative abilities.
• Proficiency in HR information systems and office management systems.
• Ability to work under pressure and manage multiple priorities.

Personal Attributes

• High integrity and ethical standards.
• Strategic thinker with strong analytical skills.
• Team player with strong leadership capabilities.
• Strong problem-solving and decision-making abilities.

How to apply

Interested and qualified applicants are requested to click/follow the link below and fill out the online application form and submit by close of business of Thursday 9^th April 2026. Any applications received after the closing date shall not be accepted.

Link:   https://forms.cloud.microsoft/r/YGFUVisucT